Exceptional Cases Commission

Executive Regulations of Exceptional Cases Commission:

Commission of exceptional cases is formed in universities to examine the educational status of those students who were recognized as exceptional according to the executive regulations and then to issue final verdict.

Article 1- Definition of exceptional cases.

Exceptional cases refer to the students’ status whose education is faced with problems which are beyond their intention and power. Also, they cannot be solved by current regulations and procedures, and solving their educational problems necessitates a careful and thorough examination.

Article 2- The authority of the commission.

The commission surveys the problems of the students who are to be dismissed from university, and decides within the following authority; then issues its final verdict:

a-      Authority regarding associate, bachelor and master students:

1-    Giving permission to the students who are about to be dismissed, to continue their studies provided that their total average is not less than 10 and if their average is not less than 12 in forthcoming semesters.
2-    Permitting those students who are not eligible, to temporarily or permanently transfer to another university if special cases commission of the 2 universities agree.

Rider: The transfer of private university students, semi-centralized students, and Payam e Nour students to state universities and the transfer of students of evening classes to daily classes is not allowed and cannot be considered by the commission, but the transfer can take place in the opposite direction.

3-    Allowing those students whose permitted educational period has come to an end, to continue their studies on the basis of the following:

-          Associate students for 1 semester.

-          B.A. and M.A. students for 2 semesters.

4-    Allowing the students who didn’t register for 1 year at most or stopped their study for some reason to begin their studies again if they present their relevant justifiable documents.

Rider: Their absence period will be counted as part of their study period.

5-    Agreeing with the students’ leaves for maximally 1 year, who are suffering from chronic and serious illness or expecting a baby, or those whose work is necessarily required with the respective minister’s approval.

6-    Allowing the students to change their field of study within the same exam group and educational level if they have lost their ability to continue their studies in the current field.

7-      Allowing the students to change their field of study to another (from 1 exam group to another exam group) if they have lost their ability to continue their studies in all courses of his exam group.

a-      The jurisdiction related to M.A. students:

1-    Allowing the students whose normal period of study has terminated, to continue 1 semester beyond their legal period.

2-    Agreeing with the students’ leaves for maximally 1 year, who are suffering from chronic and serious illness or expecting a baby, or those whose work is necessarily required with the respective minister’s approval.

 

a-      The following principals should be observed in all cases:

1-    Preserving educational quality.

2-    Keeping minimum number of credit units and the required average for graduation.

3-    Keeping the minimum grade for passing a certain exam in every course.

4-    Keeping minimum level of test grade.

5-    No change of education level from lower level to upper one.

Article 3- The members’ composition:

1-    The president of the university as the chief of the commission.

2-    Vice president for student affairs or vice president for social and cultural affairs as the secretary of  the commission.

3-    Vice president for education.

4-      4 committed and outstanding academics proposed by the secretary.

Rider 1: Manager of martyr’s descendent and war victim office, registrar, manager of post graduate studies center, and manager of cultural affairs center will have priority to be the members of the commission if they are academics.

Rider 2: All members are appointed with the president’s decree and copy of the decrees are sent to minister’s deputy for student affairs.

Article 4- How to send cases to the commission:

The commission considers those demands which are referred through one of the following ways:

1-    Cases which have been posed to the educational commission or the council of postgraduate studies and have been posed to the commission after being signed by the vice president for  education.
2-    Those students’ demands which have been sent to the commission by the university president, vice president for education, or vice president for student affairs.

Note 1: the meetings of the commission will be considered formal if the university president, vice president for education, vice president for student affairs, and half plus one of the members are present and its decisions will be valid if half plus one of the members give their positive votes.

Rider 1: Incase the president cannot attend the meeting, his deputy will function instead.

 Note 2: The meetings will be held every fortnight day and if it is necessary to be held according to the secretary’s opinion, an extraordinary meeting may be held too.

 Note 3: The minutes should include a detailed explanation of the students’ educational status and reasons for their exception and they should be signed by all members before sending to the university president for approval.

 Note 4: Decisions made in the meetings will be binding after they have been signed by the president.

 Note 5: The secretary puts forward the cases after he has examined the history of them.

Article 5- Report to the central commission of exceptional cases:

The secretary has to send a report of the activities and the passed acts together with the minutes to the central commission of exceptional cases in the ministry every other month.

Article 6- Exceptional cases:

Those cases which are beyond the jurisdiction of the exceptional cases commission of the university are sent to the central commission of exceptional cases together with the description of students’ educational status, respective filled forms, and other relevant documents signed by the president.

 Note 6: Decisions made in the central commission of exceptional cases are binding on universities and higher education institutions.

Article 7- Decisions made in the exceptional cases commission of the university are considered in the ministry and if they are recognized to be beyond the jurisdiction of the university commission, it will issue its verdict.

Appending articles to the executive procedures of the commission of exceptional cases of universities and higher education institutions

B1- Achieving an increase in the legal educational period for 1 year for students whose maximum allowed period of study has terminated.

B2- Agreeing with the students’ permanent transfer from one university to another if both commissions of exceptional cases of the 2 universities agree.

Rider: The transfer of students of private universities and Payam e Nour University to state universities is strictly prohibited and the commission does not discuss the cases, but the opposite is possible.

Appending articles to the second article of executive procedures of commission of exceptional case

1-    Increase In the legal educational period of those students whose allowed period has terminated is possible only for evening students for 2 semesters if they make a written application.

2-    Agreement with associate and bachelor students of 1997 entrance and those who have opportunity for 1 semester according to the evening student’s application in spite of the fact that they have benefits from the contents of the circular No.41/3282.

3-    Giving maximally a 3 year leave to the students who are sent abroad if they are approved by the deputy for student affairs in the ministry.

4-    Payame Nour University can allow students who have not registered for 1 semester to continue their studies provided that they can finish their studies within the allowed period by observing the university regulations and the article 1 of this circular.
5-      Payame Nour University can admit other state university students who are not allowed to continue their studies if they are introduced to study in non constant presence periods by the respective university.